Team Assistant - Ocado Solutions

1 day left

Recruiter
Ocado
Location
Hatfield
Salary
Competitive
Posted
28 Jul 2017
Expires
25 Aug 2017
Contract Type
Freelance

Reference OSOLTA

Salary GBPCompetitive plus benefits

Closing date 07 Aug 2017

Hours 40 hours per week

Contract type Full-time

Location Hatfield (Head Office)

Description

On the surface, we are the world's largest online-only grocery retailer. Customers use our award winning mobile applications and website to place their orders, which are packed in our world-class automated warehouse, and delivered in one hour time slots.

Look under the surface however, and you will unearth a dynamic technology company that has the look, feel and culture of an innovative software start-up.

What will I be doing...

  • Extensive diary management and supporting the senior team members: including arranging meetings with internal or external clients; book meeting rooms, organise catering; book travel and accommodation and arranging travel itineraries.
  • Meetings management: preparation including production, collation and distribution of reports, KPIs and agendas; note and minute taking; action point follow up
  • Relationship management: liaison with senior clients and their assistants across multiple geographies, timezones and cultures, developing positive, lasting and collaborative relationships
  • Administration responsibilities: carry out all usual secretarial duties and general office duties including answering phone calls and emails in a timely and appropriate manner, production of items for action, for signature and for reading for senior team members; expenses and credit card management; holiday bookings; stationery and business card ordering; maintaining up to date details for business contacts; safekeeping of documentation and filing
  • Documentation management: responsible for safekeeping and management of documentation, ensuring timely approval process for legal and other documents
  • Team member: be the primary point of contact for all Ocado Solutions team members during periods of absence ensuring enquiries and issues are resolved or escalated appropriately; work collaboratively providing cover for other members as appropriate; provide support to the wider legal team including legal team attendance recording

We'd love to hear from you if you can demonstrate...

  • Previous experience in an administrative team based role within a fast paced environment requiring tact, judgement, discretion, cool head and a good sense of humour.
  • Ideally speaks other languages to the level where they can conduct business#
  • Touch typing 60+ wpm
  • Ability to communicate effectively at all employee levels (including upwards and with external corporate customers) using a variety of media;
  • Excellent communication skills, both written and verbal, with the ability to talk to people from all walks of life. You have the ability to solve problems with positive outcomes.
  • Experience of working successfully with senior management.
  • Flexible, upbeat and committed approach to working hours to support 24/7 business operation,
  • Ability to manage multiple diaries, organise travel and accommodation reservations.
  • Strong MS Office skills including Word, Excel, PowerPoint to Intermediate level and familiar with Cloud based tools such as Google Apps including Gmail, Drive, Calendar, Docs, etc.
  • You've been described as Approachable, Flexible, Engaged, Creative, Attentive

Benefits

  • Life Assurance
  • Private Medical Insurance
  • Income Protection
  • Free shares
  • 23 days holiday, increasing to 25 with 3 years' service
  • Employee Assistance Programme
  • Opportunity to participate in Sharesave and Buy as You Earn schemes
  • Discounted shopping on Ocado.com, Smart Pass and destination sites

This is a fantastic opportunity to join a busy, dynamic and growing Division within Ocado and an ideal opportunity to gain a thorough understanding of the business.